Peabody is the building, Jack is the dog, and I'm Dean J (she/her, btw).

The search box works well, but any post with a date prior to 2025 should be considered archived information. The college admission process changes every year!

If you are a reporter, please contact the Office of University Communications for current, official information.


Welcome to the blog and thanks for reading!

Saturday, March 31, 2007

A note about submitting a comment

If you are going to comment, please do not do it anonymously. It's very hard to respond to people without names. Make something up if you don't want to use your real name, but please put something other than "anonymous".

Ranking lists I'm proud NOT to see UVa on

The RIAA and MPAA (recording industry and motion picture industry groups) have published lists of schools that have the most students who violate copyright protection laws. I'm thrilled not to see UVa on either list!

Oddly, the RIAA expects the schools to help them deliver paperwork to the students on their list and so far, a number of schools have told the RIAA that they don't have time to take on the extra administrative work.

The RIAA list
The MPAA list

Notes on the waitlist

I wrote about the waitlist twice last year, so I'm going to borrow heavily from those entries to give some information about how it works.

On Monday, we will start taking "decision calls" in our office (prepare for making one of these calls by reading this post). Those are calls, usually from parents, asking why we made the decision we did for a certain student. For the first two weeks of the month, the calls are almost non-stop. The most popular question: "Why was my child waitlisted?"

Prior to my arrival at UVa, I worked in the private college sector where we didn't entertain these conversations at all (and not many people called to question our decisions). However, at a state school, we try to be responsive to our constituents and respond to each and every call.


Here's what I think about the waitlist at UVa: It's big. There's no way around that because there are so many different segments within the class to which we have to pay attention. We have to bring in a class that will maintain that 2/3 : 1/3 ratio for Virginian and non-Virginian students. So, think of the waitlist as two main groups, in state and out of state. Next, consider that we have to fill four different schools within the university: College of Arts & Sciences (CLAS), School of Engineering (SEAS), School of Architecture (SARC) and School of Nursing.

Now, we don't break up the waitlist into smaller groups, so don't think of this as eight separate waitlists. It's still just one bunch with no ranking.

By May 1st, all the admitted students are supposed to have mailed their enrollment confirmations, saying that have either accepted or rejected our offer of admission. It usually takes a week for all of those letters to get to us. Only when the enrollment confirmations are counted do we know what will happen with the waitlist. We might realize that the Architecture school needs a few more students or that there's room in the College for a few. While keeping the in-state/out of state ratio in mind, we then go to the waitlist.


The time between April 1st and May 1st is always an uneasy one for us. It seems as though students are applying to more schools than ever (I met a student who applied to 20 last year) and as a result, we always worry that a tiny fraction of the students who receive an offer will accept us back. Our dean remembers a time when he'd accept just a few hundred more than the class needed because yield wasn't a huge issue. People were applying to 1-3 schools back then, so if they got accepted to a school, the odds were high that they were going there. Because of the uncertainty on the yield side, we have to maintain a sizable waitlist.

Yes, the waitlist is still quite large. I wish we didn't have it at all. I remember the state of limbo I was in as a waitlisted student a one of my top picks.


If you accept a spot on our waitlist, you are not bound to us. You should send a deposit to another school by May 1st to secure a spot in another class. At this point, we don't know when we will go to the waitlist, as we rely on the responses of admitted students to do that.

Friday, March 30, 2007

Some quick numbers (more to come)

18.053 applications (16,298 last year)
6,073 offers of admission (6,019 last year)

7,073 applicants from Virginia (6,530 last year)
10,928 applicants from out of state (9,768 last year)

These aren't official (those numbers from from the Office of Institutional Assessment), but I thought I'd give you a rough idea of what the applicant pool looked like this year.

Decisions have been mailed

Admission decisions have been mailed. At 5:30 PM today, those who applied online can view their decision by logging into the application system and checking the status page.

I snapped a few pictures as the first load of letters left. Note that it will take a few hours for these letters to clear the mail room here. They need to be sealed and metered before they can be put into the U.S. Post Office system





I should add that we have moved swiftly into the transfer application review. At some point during all this, I'll find some time to crunch numbers and post them. I'll aim for Monday on that.

Wednesday, March 28, 2007

Caption this picture

How about a game of "Caption this Picture" to pass the time? Post your caption in the comments (click the picture if you'd like to get a better look at it). The best caption (be it clever, funny, or silly) gets something cool...bragging rights to winning the very first ever official game of "UVa Admission Blog Caption this Picture".

By the way, this was the scene outside my window around 10 AM. I should have thought to use the video function on my camera so you could hear the singing.


My entry: Freshman Orientation

A surprise member of the admission blogsphere

I've been chatting about blogs with some parents on one of the college admission message boards today and came across a blog I never knew existed: The ACT student blog. Is anyone reading this? How do you like it? Is it useful?

I'm surprised (in a good way) to see that the ACT is doing this. To mean, it shows a student-centered philosophy and that they're in touch with real students. Nice touch!

Tuesday, March 27, 2007

A moment of zen from CavBear

The 900 1200(!) hits this blog got yesterday and the tension apparent among applicants in the comments and on a particular message board some applicants frequent are making CavBear a little concerned. He thought a nice cup of tea might help you relax.

Just a few more days. Step away from the message boards for a day or two.

Monday, March 26, 2007

Another glimpse inside the process

Up until now, I've written about the process and sprinkled in a few silly pictures here and there. Now, a real look inside the process.

This is just part of the file library that we have. These are three different pics of the aisles...there are more than this. There's a team of people who oversee this place and they are absolutely amazing. There have been times when I've gone into the office in the wee hours to drop off and pick up files and they've been there, working away. Looking at these pictures, I realize how amazing they are.



The envelope stuffing is almost complete! Another team of people is making sure this process goes off without a hitch. Not a small feat when 18,000 personalized letters have to be printed, folded, and stuffed in matching envelopes in the span of about a week!





And to give you an idea of how much mail we get, this is a photo of where credentials that arrive without applications being on file wait to get matched up and made into a folder. There's a lot of paper being wasted doing this, which is too bad. Another reason not to send multiple copies of credentials...those extra copies make for bigger files.



International Student Update

International letter have gone out and we are going to start following up by email in the next few days, knowing that it might take quite some time for letters to make it to other countries. If you live in another country, please check your spam folders over the next few days. PDFs of letters and all the information that comes in the admit package are being emailed and I imagine that the messages will be large enough to trigger your spam filters.


You can make a preemptive strike by adding undergradadmission@virginia.edu and applyonline@virginia.edu to your address book or safe senders list.

To the rest, letters are printing and envelopes are being stuffed. We're getting there!

What's zinch? Most admission officers don't know.

There's a well established pipeline through which colleges get information about juniors (and sometimes sophomores) who they want to target with marketing efforts. College Board's Student Search Service provides colleges with names of students who took the PSAT or SAT and filled out the demographic information on their registration sheet. At the end of the survey, there's a question about receiving information from colleges. Those who check "yes" should have a deluge of mail within 6-8 weeks. Those who check "no" have to visit the websites for the schools in which they're interested to put themselves on the mailing lists.

There's a new company, started by brothers from BYU, that is attempting to break into the pipeline. It's called Zinch and somehow, they're getting the word out to students, though only 451 have created profiles on the site. The problem, though, is that they haven't marketed this "service" to college admission officers in any way. A mention in The Chronicle this morning is the first I've seen outside of a student post on a message board.

Maybe they're waiting until they have the 20,000 students they want to have by the end of May, but I imagine that if students creating profiles report no response from the colleges, they won't get to that target.

I'm waiting for the pitch. What I've seen on their website isn't particularly enticing. None of the information on the site seems verified and they seem to require interaction to take place in their environment. The idea is interesting, but requires colleges to abandon their traditional marketing plans that Student Search syncs with.

Saturday, March 24, 2007

This weekend's topic: shopping

There are some questions students are afraid to ask us, for fear of the subject being too silly. I think asking about shopping is one of those subjects.

Back when I first got out of graduate school, I was offered a job at another school in Virginia. No knowing the town in which the school was located, I started investigating the shopping of the town, thinking that it would give me an idea of whether the town was urban, suburban, or rural. At that point, I wasn't ready to leave the city.

Anyway, we have three main shopping areas in Charlottesville: The Corner, the Downtown Mall, and Route 29. I've described The Corner a bit already in terms of food, but there are clothing boutiques and bookstores there in addition to the cafes. The Downtown Mall is blocks and blocks (pedestrians only) of shops, restaurants, and street vendors. Route 29 is mostly shopping centers. Barracks Road is the shopping center closest to UVA and on the UVA bus route. There are two supermarkets, Barnes & Noble (the first B&N that was opened outside of a major city), some restaurants and some stores there.

What questions do you have about shopping in Cville?

By the way, this week is Virginia's Festival of the Book. There are events all over the city with authors from all over the country (and world).

Tuesday, March 20, 2007

Echols, Rodman, & College Science Scholars Updates

I received a few updates from the different scholars programs this morning.

Echols mailed all invitation letters on Friday. They'll be following up by email shortly.

Rodman is preparing to mail their packages and will also follow up by email. When I have a date for their mailing, I will post it. I'm sure it will be in the next few days.

College Science Scholars mailed their letters yesterday.

This is all I know, so I'm not sure I can answer any questions. Again, when I have an update about Rodman, I'll post more information.

Update: Realizing that they were a few days behind the Echols program in mailing, Rodman has decided to go with speed over ceremony and in addition to mailing their letters, they are emailing them today.

Rodman (well, the Dean of the engineering school) will also be notifying Rodman Scholarship winners. The Dean selects these students from the Rodman Scholars. There are six full-tuition awards and seven half-tuition awards. Good luck and congratulations to those who will be receiving a call!

Monday, March 19, 2007

Some housing information (transfer housing info, too!)

I'm going to share some news about housing at UVa. Please remember that I'm an admission dean; I don't know every detail of the housing process. If you have very specific questions about residence life at UVa, it's probably best to contact the Housing Division. On their First Year page, you'll find information about the housing options open to you, along with housing policies.

You probably know that all first year students live on grounds and housing guarantees housing for second year students. Enough students study abroad or live off grounds that you could live on grounds all four years at UVa. In the past, transfer students were offered spots here and there as vacancies were found in the buildings. There were enough spaces to meet all of the transfer demand and last year, there was enough space to offer rooms to 130 students from colleges in New Orleans who displaced by hurricane Katrina.

This year, the housing office has set aside 150 spaces in Gooch-Dillard (two story suites, air conditioned) just for transfer students. We've just been told about this, so if you have questions about it, make a call to the housing office.

Sunday, March 18, 2007

Plenty of time?!?


EDIT: Apparently not. It was a great post-season anyway!

Saturday, March 17, 2007

Weekend topic: weather?!?

I wanted to continue the sports talk in light of what's happening at the NCAA tournament, but I thought weather might be something interesting to address. Weather's usually a lame topic of conversation, but it's actually a fairly common question posed by our visitors. They want to know how much snow we get, how hot or cold it gets, if we close school, and so on.

Being a northerner, I find winter here pretty uneventful. Charlottesville gets some snow each year, but getting more than a dusting seems rare. A few inches is a major event here. People still talk about the blizzard that dumped a few feet of snow about 15 years ago. As for temperatures, we have four defined seasons in Cville. Winter can be cold, but I don't remember single digit temperatures in the last few years. In fact, we had quite a few spring-like days in the middle of winter.

If you're coming from the deep south or southwest, you'll want to get a good winter jacket, hats, scarves, gloves/mittens, and some boots before you come to school. Every year there are a few students who think a North Face fleece will get them through the winter. You need something a little more substantial than that. You don't need monster boots, as the snow doesn't get too high here, but you'll need something to come between your foot and the cold ground for those walks to class.

In case you were wondering, UVa doesn't have snow days. Sorry, kids.

Friday, March 16, 2007

Days on The Lawn

Days on The Lawn is the name for our admitted students day at UVa. The format is pretty standard: arrive in the morning for coffee and snacks, listen to a welcome address, meet with your individual school, visit classes, optional panels, etc. What sets this apart from the admitted student days I've been a part of elsewhere is that there are enough of these to keep the total number of students at each DOTL to around 400 prospective students. Because of the number of current student volunteers we have, we wind up having about a 1:1 current to prospective student ratio at these events.

On top of that, if you really want to ask questions about something specific, you have a good chance of talking to the person with the answers. In addition, you won't be herded around our campus (much). You can branch off and do your own thing or stick to the scheduled events. We'll also be providing discount coupons to the bookstore and dining halls, if you want to get even more of a taste for student life at UVa.

Anyway, more information will come to you after the offer of admission arrives. Keep an eye out!

The dates for Days of The Lawn are:
Monday, April 9th
Friday, April 13th
Monday, April 16th
(Echols & Rodman Scholars)
Friday, April 20th
Monday, April 23rd


If you're an Echols or Rodman Scholar, you aren't required to attend on the 16th. If another date works better for you, that's fine.

Update: DOTL are intended for students trying to decide if UVa is the right school for them. For this reason, we don't invite students offered admission during the Early Decision round.

Thursday, March 15, 2007

Your turn to give me some information

There's an article in today's USA Today about the different ways colleges are communicating with prospective students. Some schools are having great success with using new methods to reach out to students. Some schools are deliberately staying away because they don't want to blur the line between the officer and the student.

I don't want to rehash the entire article, but I'm wondering what methods you think are good for asking questions about the college application process and communicating with admission officers. I made a little poll about it (see below) and would love to hear your comments in addition to seeing how you vote.

I'm not asking about your communication with UVa specifically, just about the overall college application process. You can select as many items as you want to and use the comments section to elaborate, if you wish.

Thanks for participating...this should be interesting!



What forms of communication do you think are useful for getting information about the college application process?
Phone
Email
Message boards
Online chats
Blogs
Instant messenger


Tuesday, March 13, 2007

You've been waiting for it...notification update

It's the information for which you've been waiting!

Please read this entire post and if you pass this information along to a friend, pass the entire entry, not just a snippet. From now on, letters of a kind will go out together. There will be no "waves" of letters. The US Post Office will obviously get some of you (Virginians) your letters first. Those of you in rural areas or far off places will obviously have to wait a few days longer for letters to arrive.

Friday, March 30th - Decision letters will be mailed
Friday, March 30th, 5:30 PM - Those who submitted applications online will see a decision on the status page of their online account. Please do not hammer the online application site. The decisions will not appear before 5:30 PM. Check time.gov if you want to keep an eye on the official time.

The Jefferson Scholarship Foundation will notify the winners of their scholarship this weekend, at the end of the selection process. If you are a Jefferson Scholarship Finalist, you know that you have been admitted, though notification from the Office of Admission will not be made early.

Some special scholarship groups will send notification letters before our notification letters. We have verified decisions, so if you receive a letter from another office awarding you something, it's an early indication that an admit letter is coming to you.


Every year, letters sent by other offices create a flurry of phone calls to the Office of Admission. Please understand that there are no appeals when it comes to academic awards or distinctions. In addition, for privacy reasons, we cannot give out decisions over the phone and we can only talk to you, a family member, or a school official about you. Please see my post from the winter about calling the Office of Admission with questions if you are thinking of doing so.

I don't know if knowing the notification date makes you more worried or puts you at ease, but I hope it's the later! Hang in there!

Late night update: Remember that all decision letters are thin!

Monday, March 12, 2007

Finally...what many of us know makes it to the mainstream

A few years ago during a discussion about US News & World Report, a colleague pointed out some data that used in their "ranking" that was clearly wrong to anyone who has read up on admission practices. The school in question is besides the point. The point is that common sense told us that the statistic published was impossible to achieve.

There are plenty of admission officers out there who have probably seen similarly incorrect figures when scrutinizing the college ranking issue of US News. We wish we could just toss the issue in the recycling bin (or better yet, leave it on the newsstand), but because so many of our constituents, from prospective students and their families to our alumni, put so much emphasis on the rankings, we analyze and dissect the issue each year when it comes out.

It seems that the conversations that used to happen in our offices, behind closed doors, is going public. An op-ed by Michele Tolela Myers, the President of Sarah Lawrence, was published in The Washington Post yesterday. I have to admit that I haven't gotten through the Opinion section yet...it's still on my coffee table. However, Inside Higher Ed wrote a follow up on the op-ed, saying that other college presidents are circulating a letter suggesting that all colleges and universities stop cooperating with US News.

From the comments posted on the Post website, it seems that the average reader is hanging on Sarah Lawrence's specific case and doesn't realize that that school is just one example of incorrect data being used in determining US News rankings.