Peabody is the building, Jack is the dog, and I'm Dean J (she/her, btw).

There are years of posts here. The search box works well, but please consider the age of the posts when you find them. The college admission process changes every year!

References to emailing updates to your application are from the years when we didn't have the current applicant portal. Please follow the instructions in your portal to submit all updates.

Welcome to the blog and thanks for reading!

Tuesday, November 04, 2014

Five Post-Deadline Notes for Early Action Applicants

We are going to be processing documents that have come in for Early Action applications for a while, but I thought I'd go over a few things to keep in mind as we work on your files.

1. Applications are transferred from the Common App to our system once per day. Approximately five days after your file arrives in our system, you will receive an email from us with login credentials for our Student Information System (SIS).

2. When you log into the SIS for the first time, your status probably won't be current. Please don't worry about your status in SIS right now! Our staff is linking thousands of documents to applications right now. This can take some time. I'll let you know when we are done processing. Do not send duplicates of any item unless we contact you with a request.

3. We will email you from undergradadmission@virginia.edu about your application. It is extremely important that you read your email.

4. Once the mid-year report is the only thing left on your "to do" list, your file is ready for us to read! When your file moves into read to read status, you'll probably see a "View Decision" box appear at the bottom of the SIS Student Center. People always think this means we are already done reviewing their application. That box is built into SIS and we can't change it. I'm sorry to report that it doesn't mean your decision is finalized. That won't happen until January.

5. We are now moving into reading mode. Our staff is relatively small and our reading loads are large. As always, we will take turns serving "on call" duty, so if you have questions about your file or the process, you can call the main office number or email them.